# submit the [[Tournament listing request|Tournament Listing Request]] to provide information about your tournament to the [[Tournament Committee]]. If your tournament will use the [[Collins]] (SOWPODS) lexicon, see the page on [[directing SOWPODS tournaments]] for the additional information required. [[Apprentice director|Apprentice directors]] are required to copy their mentoring directors on sanctioning requests, to ensure that there will be adequate coverage at the tournament.
# ensure that a certified [[tournament director]] will be present throughout your event.
== Modifying a sanctioned tournament ==
Directors may need to update or correct the listing for an already sanctioned tournament. Directors do not need to submit another [[Tournament Listing Request]] but should:
* Review the form to make sure you are providing all required information. For example:
** Include the challenge penalty that will be in effect if adding a [[Collins]] division
** Make sure that the contact info and handicap accessibility are correct if changing the venue
* Send the request to [mailto:tournament@scrabbleplayers.org the Tournament Committee]
* Specify all dates for which changes are required
* List the changes you want clearly - for example, use a bulleted list
* Review the changes made to make sure that the changes are complete
* Monitor our partner site, [http://www.cross-tables.com cross-tables], to make sure that the changes propagate there
== Cancelling a sanctioned tournament or division ==
Directors may need to cancel an already sanctioned tournament or division in a particular lexicon. Directors should always:
* Notify [mailto:tournament@scrabbleplayers.org the Tournament Committee] to remove the tournament from the calendar
* Notify [mailto:seth.lipkin@gmail.com cross-tables] if the listing is not removed automatically
<br>
If the cancellation occurs in the same month as the planned event, the director should also:
* Exercise caution in submitting results for future tournaments if the database entry for the cancelled tournament still appears in the list of pending tournaments - be sure to select the current tournament
<br>
If a director applied to have a [[Collins]] event to be WESPA-rated, the director must notify [mailto:tournament@scrabbleplayers.org the Tournament Committee] if the event does not happen. NASPA needs to notify the WESPA Ratings Officer of the cancellation.
== Advance Scheduling/Right of First Refusal ==
With respect to tournaments scheduled on or after July 1, 2018:
# Tournaments currently on the calendar will have first right of refusal to their traditional date (same weekend of the month, same holiday weekend, etc.). This only applies to tournaments held in the same geographic location as the previous tournament (i.e., moving to a new venue a few miles away is acceptable, but moving to an entirely new city is a new event that does not qualify for the right of first refusal).
# If more than one tournament within a conflicting radius has rights to the same date, and both seek sanctioning more than 12 months in advance of the tournament (or a director timely responds to a 30-day notice as detailed in Item 4 below), the competing directors may each apply to the NASPA Tournament Committee (TC), which will determine which tournament may be held on the conflicting date (brief, but sufficiently detailed, applications are preferred). The TC will consider all factors it deems relevant, including without limitation:
## The history of the respective tournaments (how many years running, average attendance, etc.).
## Other dates traditionally available to the respective directors.
## How far in advance the respective requests are received (subject to Item 3 below).
# Directors who have previously held tournaments may request tournament dates up to 3 years into the future, but such tournaments are subject to being delisted if a director with rights to the same date also requests a tournament and prevails in the TC application process. For that reason, directors are encouraged to communicate with other directors in their region with competing rights to a date, in order to coordinate scheduling.
# If a director wishes to secure a date, and other directors also have first right of refusal to that date, the director may elect to identify the other directors to the TC when requesting sanctioning. The TC will contact those directors specifically identified in the request and give them a 30-day period in which to submit a competing request. If the other directors decline to request the date or fail to respond within the 30-day period, their first right of refusal to the date will lapse.
# Multiday tournaments not previously held can be scheduled no more than 12 months in advance.
# One-day tournaments not previously held can be scheduled no more than 10 months in advance.
# Tournaments that take more than a 2-year hiatus will be considered tournaments not previously scheduled for the purposes of this policy.
# Any rights of first refusal must be exercised more than 12 months prior to the first date of the tournament, after which time all tournament sanctioning shall be on a first come-first served basis.
# Certain tournaments will be accorded special status, as determined from time to time by the NASPA Executive Committee, and may be scheduled without reference to this policy (currently including: SPC; CNSC; Can-Am; WSC Qualifier).
# The TC may remove a director’s first right of refusal if, in the judgment of the committee, such removal is in the best interests of tournament Scrabble, considering all relevant factors.
# The TC may grant other exceptions to this policy in exceptional circumstances.
== Kinds of tournaments ==
Note: In general, no exceptions will be made to advance notice guidelines. However, in extraordinary cases, the Executive Committee has the right to grant sanction to a tournament that does not meet the guidelines.
== Modifying a sanctioned tournament ==
Directors may need to update or correct the listing for an already sanctioned tournament. Directors do not need to submit another [[Tournament Listing Request]] but should:
* Review the form to make sure you are providing all required information. For example:
** Include the challenge penalty that will be in effect if adding a [[Collins]] division
** Make sure that the contact info and handicap accessibility are correct if changing the venue
* Send the request to [mailto:tournament@scrabbleplayers.org the Tournament Committee]
* Specify all dates for which changes are required
* List the changes you want clearly - for example, use a bulleted list
* Review the changes made to make sure that the changes are complete
* Monitor our partner site, [http://www.cross-tables.com cross-tables], to make sure that the changes propagate there
== Cancelling a sanctioned tournament or division ==
Directors may need to cancel an already sanctioned tournament or division in a particular lexicon. Directors should always:
* Notify [mailto:tournament@scrabbleplayers.org the Tournament Committee] to remove the tournament from the calendar
* Notify [mailto:seth.lipkin@gmail.com cross-tables] if the listing is not removed automatically
<br>
If the cancellation occurs in the same month as the planned event, the director should also:
* Exercise caution in submitting results for future tournaments if the database entry for the cancelled tournament still appears in the list of pending tournaments - be sure to select the current tournament
<br>
If a director applied to have a [[Collins]] event to be WESPA-rated, the director must notify [mailto:tournament@scrabbleplayers.org the Tournament Committee] if the event does not happen. NASPA needs to notify the WESPA Ratings Officer of the cancellation.
== Advance Scheduling/Right of First Refusal ==
With respect to tournaments scheduled on or after July 1, 2018:
# Tournaments currently on the calendar will have first right of refusal to their traditional date (same weekend of the month, same holiday weekend, etc.). This only applies to tournaments held in the same geographic location as the previous tournament (i.e., moving to a new venue a few miles away is acceptable, but moving to an entirely new city is a new event that does not qualify for the right of first refusal).
# If more than one tournament within a conflicting radius has rights to the same date, and both seek sanctioning more than 12 months in advance of the tournament (or a director timely responds to a 30-day notice as detailed in Item 4 below), the competing directors may each apply to the NASPA Tournament Committee (TC), which will determine which tournament may be held on the conflicting date (brief, but sufficiently detailed, applications are preferred). The TC will consider all factors it deems relevant, including without limitation:
## The history of the respective tournaments (how many years running, average attendance, etc.).
## Other dates traditionally available to the respective directors.
## How far in advance the respective requests are received (subject to Item 3 below).
# Directors who have previously held tournaments may request tournament dates up to 3 years into the future, but such tournaments are subject to being delisted if a director with rights to the same date also requests a tournament and prevails in the TC application process. For that reason, directors are encouraged to communicate with other directors in their region with competing rights to a date, in order to coordinate scheduling.
# If a director wishes to secure a date, and other directors also have first right of refusal to that date, the director may elect to identify the other directors to the TC when requesting sanctioning. The TC will contact those directors specifically identified in the request and give them a 30-day period in which to submit a competing request. If the other directors decline to request the date or fail to respond within the 30-day period, their first right of refusal to the date will lapse.
# Multiday tournaments not previously held can be scheduled no more than 12 months in advance.
# One-day tournaments not previously held can be scheduled no more than 10 months in advance.
# Tournaments that take more than a 2-year hiatus will be considered tournaments not previously scheduled for the purposes of this policy.
# Any rights of first refusal must be exercised more than 12 months prior to the first date of the tournament, after which time all tournament sanctioning shall be on a first come-first served basis.
# Certain tournaments will be accorded special status, as determined from time to time by the NASPA Executive Committee, and may be scheduled without reference to this policy (currently including: SPC; CNSC; Can-Am; WSC Qualifier).
# The TC may remove a director’s first right of refusal if, in the judgment of the committee, such removal is in the best interests of tournament Scrabble, considering all relevant factors.
# The TC may grant other exceptions to this policy in exceptional circumstances.
== 2022 Scrabble Players Championship Satellite Events ==